Phillips Library welcomes gifts of books and other research materials. Through such donor generosity the library may add depth to the academic resources available to our community.
The following guidelines are offered to assist donors. Based upon these criteria the Phillips Library retains the right to accept or decline all potential gifts.
I. General Guidelines
Due to the costs of managing the gift process, the Phillips Library’s goals in accepting gifts are to acquire only those materials which are relevant to the library’s needs.
We accept gifts that:
We are not able to accept gifts when:
We also do not accept:
II: Our process for giving:
III. Disposition of Gift Materials
IV. Donor Information
Donors who wish to receive a tax deduction for gifts should consult an accountant before giving to the library.
For gifts over $500 but less than $5,000 the IRS requires a completed IRS Form 8283 which can be acknowledged by signature of Phillips Library’s director.
For gifts exceeding $5,000 the donor must secure a formal appraisal to accompany filing IRS Form 8283. The value of the gift should be determined by the donor prior to transfer to the library.
For gifts valued at over $5000, a copy of the appraisal should also be submitted to Phillips Library. Information on IRS Form 8283 can be found here: https://www.irs.gov/uac/about-form-8283
The IRS prohibits librarians and other staff from appraising materials or for paying for or arranging for appraisals. Pertinent information is available in IRS Publication No. 561 "Determining the Value of Donated Property". Because tax laws change frequently, donors should seek professional tax or estate counsel prior to making a gift.
Donors who offer materials or collections which the library cannot accept may be referred to other libraries or charitable book donation programs.